Executive Assistant, Humanities & Sciences Development

Company: Stanford University
Location: Palo Alto
Posted on: October 31, 2024

Job Description:

Executive Assistant, Humanities & Sciences DevelopmentMain Work Location: Historic Main CampusSchedule: Hybrid (at least 2 days per week on site)Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.The Office of Development (OOD) advances Stanford's mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford's purposeful impact in the world. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. The largest school encompassing the humanities, arts, social sciences, and natural sciences, H&S has 23 departments and 28 interdisciplinary programs, and it is the university's home for fundamental and applied research.Position Summary:We seek experienced candidates to join the H&S Development team as the Executive Assistant to the Associate Dean for External Relations and Director of Individual Giving. The ideal candidate for this position has a strong belief in the importance of philanthropy and is willing to jump in and learn new processes and systems. The Executive Assistant will provide day-to-day support to the Associate Dean for External Relations and the Director of Individual Giving in their work with university donors and volunteers. This position reports to the Senior Associate Director for Development Programs and is part of the H&S External Relations operations team.In this role you will:

• Manage complex calendaring needs with limited or no consultation, resolve calendaring conflicts.
• Negotiate and manage the needs of individuals or groups requesting time with leadership, independently committing his/her time.
• Act independently by establishing priorities and identifying and resolving problems that are administrative in nature.
• Help manage tasks and workflow to ensure efficient and timely delivery of work product.
• Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls.
• Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university.
• Compose correspondence; develop, review, and edit briefings, presentations, and documents.
• Independently research and analyze associated issues and/or compile materials as needed.
• Manage complex business travel, purchases, and financial transactions in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Manage multiple projects simultaneously. Anticipate and track dates, events, and associated action items.
• Demonstrate a commitment to promoting and supporting an environment of diversity and inclusion.To be successful in this position, you will bring:Education & Experience:High school diploma and five years of relevant experience or combination of education and relevant experience. In addition, preferred qualifications include 1 to 2 years of experience supporting C-Suite level executive(s).Knowledge, Skills and Abilities:
  • Demonstrated high-level administrative experience which includes advanced computer skills.
  • Excellent verbal and written communication skills, including editing and proofreading.
  • Excellent planning and organizational skills.
  • Quick thinker and learner.
  • Problem solver with a proactive approach.
  • Ability to take initiative and ownership of projects.
  • Demonstrated ability to handle sensitive issues and maintain confidentiality.
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • Ability to multitask, adapt to changing priorities and meet deadlines.The expected pay range for this position is $42.79 - $48.81 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.Why Stanford is For You:Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
    • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course.
    • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
    • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.
    • Discovery and fun. Stroll through historic sculptures, trails, and museums.
    • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Office of Development, Stanford, California, United States
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Keywords: Stanford University, Tracy , Executive Assistant, Humanities & Sciences Development, Accounting, Auditing , Palo Alto, California