Administrative Coordinator
Company: Stanford University
Location: Stanford
Posted on: November 4, 2024
Job Description:
Note: The following position will be based on the Stanford
campus and is a hybrid position (working on-site and working from
home) position, subject to operational needs. Applicants must
upload a cover letter and resume to be considered for this
opening., in the Department of Medicine, is seeking a highly
motivated and talented administrative professional to join their
team as an Administrative Coordinator (AC), (Administrative
Associate 3). Under the general direction of the Administrative
Manager, the AC will provide administrative and operational support
to a rapidly growing Division. Responsibilities include managing
the complex administrative needs of the Division Chief and
Leadership, and updating and maintaining various Division
databases, portals and communication platforms. The AC may also
assist with event coordination, processing financial transactions,
and Division-related special projects. The candidate must be highly
organized, detail oriented, and able to multi-task and work
independently under limited supervision.This exciting opportunity
will require excellent judgement, communication, organization and
time management, leadership and interpersonal skills, and the
ability to take initiative. The successful candidate will work as
part of a collaborative team and contribute to a positive and
productive work culture.Our Division is comprised of over 100
faculty spanning 5 diverse clinical sections, across 3 facilities
in the Bay Area (Stanford Health Care, Stanford Health Care -
Tri-Valley, and Stanford Health Care - Sequoia Hospital). We are
committed to excellence in clinical inpatient medicine, medical
education, quality improvement, patient safety initiatives, and a
broad research portfolio ranging from COVID-19 clinical trials to
informatics and AI.Duties include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports. Perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies.May assist with capital or special equipment requests
and/or vendor selection. DESIRED QUALIFICATIONS:
Exceptional organizational skills and
attention to detail and accuracy.Demonstrated ability to prioritize
own work, multitask, and respect deadlines.Excellent written, oral,
an interpersonal communication skills.Personal effectiveness and
credibility.Bachelor's Degree.EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of
administrative experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Excellent Strong verbal and written communication
skills.Excellent customer service and interpersonal skills.Ability
to prioritize, multi-task, and assign work to others.Ability to
take initiative and ownership of projects.Ability to routinely and
independently exercise sound judgment in making decisions.PHYSICAL
REQUIREMENTS:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $39.46 to $44.30 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. website provides detailed
information on Stanford's extensive range of benefits and rewards
offered to employees. Specifics about the rewards package for this
position may be discussed during the hiring process.Why Stanford is
for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums. Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The job duties listed are typical examples of
work performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at
stanfordelr@stanford.edu. For all other inquiries, please submit a
.Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
Keywords: Stanford University, Tracy , Administrative Coordinator, Accounting, Auditing , Stanford, California
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