SMART Scholarship Program Coordinator
Company: Stanford University
Location: Stanford
Posted on: November 4, 2024
Job Description:
in the Department of Medicine is seeking a highly motivated and
talented administrative professional to join their team as SMART
Scholarship Program Coordinator (Administrative Associate 3) at
Stanford Health Care - Tri Valley. This position will report to the
Administrative Division Director but will operate under the general
direction of the Jane Scholars Program Director. The Program
Coordinator will manage the complex coordination needs of the Jane
Scholar's program. The candidate must be highly organized, detail
oriented, and able to multi-task and work independently under
limited supervision.This exciting opportunity will require
excellent judgement, communication, organization and time
management, leadership and interpersonal skills, and the ability to
take initiative. The successful candidate will work as part of a
collaborative team and contribute to a positive and productive work
culture.Our Division is comprised of over 100 faculty spanning 5
diverse clinical sections, across 3 facilities in the Bay Area
(Stanford Health Care, Stanford Health Care - Tri-Valley, and
Stanford Health Care - Sequoia Hospital). We are committed to
excellence in clinical inpatient medicine, medical education,
quality improvement, patient safety initiatives, and a broad
research portfolio ranging from COVID-19 clinical trials to
informatics and AI.Note: The following position will be based on
the Stanford campus and is a hybrid position (working on-site and
working from home) position, subject to operational needs.
Applicants must upload a cover letter and resume to be considered
for this opening.Duties include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects. DESIRED QUALIFICATIONS:
Master's degree in education,
healthcare administration, or a related field.3-5 years of
experience in program coordination, preferably in an academic
medical setting.Proficiency in data management and analysis
tools.Familiarity with academic medicine and faculty development
programs.Strong project management skills.Exceptional
organizational skills and attention to detail and
accuracy.Demonstrated ability to prioritize own work, multitask,
and respect deadlines.Excellent written, oral, and interpersonal
communication skills.Personal effectiveness and credibility.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of
administrative experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize,
multi-task, and assign work to others.Ability to take initiative
and ownership of projects.Ability to routinely and independently
exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $39.46 to $44.30 per hour.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. website provides detailed
information on Stanford's extensive range of benefits and rewards
offered to employees. Specifics about the rewards package for this
position may be discussed during the hiring process.Why Stanford is
for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums. Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The job duties listed are typical examples of
work performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at
stanfordelr@stanford.edu. For all other inquiries, please submit a
.Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
Keywords: Stanford University, Tracy , SMART Scholarship Program Coordinator, Accounting, Auditing , Stanford, California
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