Accounts Payable Clerk -

Location: Sacramento
Posted on: November 9, 2024

Job Description:

Essential Duties:

Accounts Payable Processing

? Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.

? Posts approved invoices into ERA on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.

? Maintains vendor account records verifying that the statement balance and g/l balances agree. Discrepancies are properly documented and submitted to management prior to payment.

? Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year end reporting.

? Maintains proper petty cash records notifying management immediately of any shortage or irregularities.

? Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.

Accounts Payable Schedule Maintenance

? Reconciles vendor accounts on a monthly basis comparing statements against the general ledger balances. Any variances are properly noted and submitted to management for review.

? Reviews Schedules on a semi-monthly basis and submits to management prior to submission.

? Identifies and researches discrepancies, communicates with management and assists in resolving matters directly relating to the payable desk.

? Generates reports providing expense analysis or other data as requested by the business manager.

Accounts Payable Records

? Maintains current and accurate records. Reconciles unpaid invoices against statements monthly, while ensuring accuracy.

? Paid invoices are to be properly filed, marked ?paid? and have check copies attached prior to being archived.

? Presents checks for signatures with proper supporting documentation including a vendor reconciliation recap and confirmation of the general ledger balance.

Required Experience:

? Experience Required: A minimum of (2) years in position of Accounts Payable or similar positions.

? Experience Preferred:Automotive experience.

Required Education:

? Education Required: AA in Accounting or related field

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

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