Administrative Assistant
Company: AIA SAN FRANCISCO
Location: San Francisco
Posted on: November 1, 2024
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Job Description:
Administrative Assistant
Responsible for providing reception and clerical task support to
the entire office, primarily in telephone reception, greeting
visitors (when office is repopulated), receiving and posting mail,
filing, and general office management.
Preparing overnight and messenger shipments and coordinating
reprographics. Responsible for general office word processing, file
maintenance, and report preparation.
Provide assistance in updating and maintaining the reference
library and fulfilling staff requests for information resources
(such as books, magazines, catalogs, and product samples).
Scheduling and coordinating educational and product presentations
from vendors.
Updating and maintaining office database with contact information
and project information.
Ordering office supplies and maintenance of inventory.
Managing janitorial staff.
Assisting CEO and Managing Principals with tasks, phone calls, and
errands as needed.
Assisting CEO with preparation and data entry for invoicing.
Assisting architectural staff with meeting notes, filing, and other
administrative duties.
Help plan staff events and coordinate card, flower, and treat
deliveries for special occasions.
We are a Mac-based office. Baseline computer program skills are
required in Microsoft Word and Excel. Photoshop, Illustrator, and
InDesign skills are a bonus, but not required.
Experience in a professional office environment is required, and
experience in an architectural office is highly desired.
Skills:
Hours: 8:30 AM to 5:30 PM, with a one-hour lunch.
Full-TimeIn-Office (no remote work)Salary Range:
$70,000-$80,000
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Keywords: AIA SAN FRANCISCO, Tracy , Administrative Assistant, Administration, Clerical , San Francisco, California
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