Administrative Associate
Company: Stanford University
Location: Stanford
Posted on: November 4, 2024
Job Description:
The Stanford University Vera Moulton Wall Center is seeking an
Administrative Associate to provide administrative and operational
support with limited supervision. May be responsible for leading
other administrative staff or subordinates.Duties include*:
Act on behalf of the supervisor or
Director(s) in regards to establishing priorities and identifying
and resolving problems that are administrative in nature.Schedule
and send out announcements around events, such as the Race Against
PH, lectures, symposiums, and retreats, support
event/conference/seminar organizing, logistics, arranging with
vendors for service, and On-site support for
events/conferences/seminars.Collaborate with faculty-led Steering
Committee to establish revised mission/vision, new goals and
objectives, strategic initiatives, and future budget timeline,
manage administration of event updates and registration, and other
needs, and edit and fact check website, flyers for conferences,
invitations for events, letters to speakers, hotel reservations for
out-of-town speakers.Organize recurring monthly meetings for Wall
Center Director, and create visiting speaker agendas with WC
faculty; coordinate scheduling/ compliance verifications for PH
Grand Round speakers; coordinate travel reimbursements for visiting
lecturers.Maintain, update, and monitor Wall Center email
listservs, maintain, update, and monitor Wall Center membership
databases, and perform and maintain tracking of Wall Center member
activities, e.g., grants, publications, career outcomes.Process
reimbursements and honoraria and awards for events, seminars,
hotel, outside catering, and others, process TCard and PCard
transactions, process purchase orders & requisitions and
routine/basic iJournals (equipment, office supplies), and contract
development for instructors/faculty, RSS applications for CME
professional development (with Clinical Educators/Faculty).Property
management to verify purchasing, receipt, and tracking of capital
equipment, monitor and update space use in collaboration with PIs,
coordinate office moves, minor renovation, and maintenance
requests, and maintain Wall Center Emergency Plan.Provide
supervision/direction for graphic designer and two part-time
administrative associates.*- Other duties may also be assigned.
EDUCATION & EXPERIENCE (REQUIRED):High school diploma and four
years of administrative experience, or combination of education and
relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisions
PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.
WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $33.17 to $43.75 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.
Consistent with its obligations under the law, the University will
provide reasonable accommodations to applicants and employees with
disabilities. Applicants requiring a reasonable accommodation for
any part of the application or hiring process should contact
Stanford University Human Resources by submitting a .Stanford is an
equal employment opportunity and affirmative action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran
status, or any other characteristic protected by law.The job duties
listed are typical examples of work performed by positions in this
job classification and are not designed to contain or be
interpreted as a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
Keywords: Stanford University, Tracy , Administrative Associate, Administration, Clerical , Stanford, California
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