Administrative Associate 3
Company: Stanford University
Location: Stanford
Posted on: November 4, 2024
Job Description:
The Department of Anesthesiology, Perioperative, and Pain
Medicine is seeking a talented and resourceful Administrative
Associate 3 to provide administrative and operational support for
research faculty involved in a wide variety of basic science,
clinical, and data science. The successful candidate must
demonstrate the ability to handle a multitude of tasks in an
ever-changing, dynamic academic environment, ability to work
independently and collaboratively in a time setting. This position
is eligible for a hybrid work arrangement, with the number of
on-site versus remote days determined by the needs of the
department. These requirements may adjust as departmental needs
evolve.The Department of Anesthesiology, Perioperative, and Pain
Medicine, at Stanford University's School of Medicine, is a
world-leading department that offers comprehensive training and
perioperative patient care, pain management, and critical care
medicine as well as cutting-edge research, encompassing a wide
spectrum of program in basic, translational, clinical, health
services and medical education. At Stanford University School of
Medicine, the work we do touches the lives of those today and
tomorrow. Through education, research, and health care, the School
of Medicine improves health through leadership, diversity,
collaborative discoveries, and innovation in healthcare. Whether
working in departments with faculty, or in units that support the
school, our staff are a part of teams that propel us on our journey
toward the future of medicine and Precision Health. Stanford is
rooted in a culture of excellence and values innovation,
collaboration, and life-long learning. To foster the talents and
aspirations of our staff, Stanford offers career development
programs, competitive pay that reflects market trends, and benefits
that increase financial stability and promote healthy, fulfilling
lives. An award-winning employer, Stanford offers an exceptional
setting for professionals looking to advance their careers. School
of Medicine and the Department of Anesthesia are committed to
diversity, equity, and inclusion for its faculty, staff, residents,
and postdocs, and fellows. We aim to recruit, support, retain, and
promote diversity in our department. For more information on our
department, please see our website:
https://med.stanford.edu/anesthesia.html To view Stanford
University benefits, visit:
https://cardinalatwork.stanford.edu/benefits-rewardsDuties
include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects.May lead staff or supervise
day-to-day work of student and/or temporary workers, including
scheduling, assigning, and prioritizing workloads, setting
appropriate deadlines, reviewing work for quality and timeliness,
and providing performance review input. * - Other duties may also
be assigned DESIRED QUALIFICATIONS:
1-2 years of experience in lab
operations, preferably in an academic or research
setting.Familiarity with the administration and operation of
academic research labs.Strong organizational skills with the
ability to manage lab logistics, including inventory management,
procurement, and compliance with institutional policies.Experience
coordinating lab meetings, lab equipment setup, and space
utilization.Knowledge of finance and purchasing systems related to
research operations (e.g., handling purchasing cards, processing
reimbursements).Ability to assist with onboarding, training, and
guiding lab staff on policies and procedures.Strong communication
skills, both verbal and written, to coordinate effectively with
cross-functional teams (faculty, vendors, research
administrators).Knowledge of safety protocols and compliance
requirements within lab environments. EDUCATION & EXPERIENCE
(REQUIRED):High school diploma and four years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize,
multi-task, and assign work to others.Ability to take initiative
and ownership of projects.Ability to routinely and independently
exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl. * - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her job.
WORK STANDARDS
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, The
expected pay range for this position is $39.46 to $44.30 per hour.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs. At Stanford University, base pay represents only one aspect
of the comprehensive rewards package. The Cardinal at Work website
(https://cardinalatwork.stanford.edu/benefits-rewards) provides
detailed information on Stanford's extensive range of benefits and
rewards offered to employees. Specifics about the rewards package
for this position may be discussed during the hiring process.
Keywords: Stanford University, Tracy , Administrative Associate 3, Administration, Clerical , Stanford, California
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