Administrative Associate 2
Company: Stanford University
Location: Stanford
Posted on: November 4, 2024
Job Description:
Stanford University, Department of Radiology, is seeking an
Administrative Associate 2 position to provide administrative and
operational support to the division. The people and programs
comprising Stanford Radiology are world-renowned. Stanford
Radiology continues to push the boundaries of innovation in physics
and engineering to develop cutting-edge methods for enhanced
anatomic and functional imaging. Our diverse multidisciplinary
teams of scientists, together with industry collaborators, are
creating new methods for the early detection of cancer using
molecular imaging, nanotechnology, and systems biology. They also
continue to develop improved and more targeted methods for
least-invasive, and compassionate cancer patient care.We are
seeking an experienced Administrative Associate (AA) who will work
with expert faculty and trainees, and through their support
contribute to better patient clinical care and outcomes. The AA
responsibilities encompass a spectrum of clinical, education and
research coordination and support. This candidate supports
divisional operations, events, projects as well as faculty
assigned. The candidate must be highly organized, extremely detail
oriented, and able to multi-task and work independently.Duties
include*:
Respond to inquiries, and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors.Draft and/or generate routine communications;
coordinate production (formatting, copying, etc.) and dissemination
of documents, such as presentations, course handouts, grant
proposals, conference and seminar materials, complex reports,
brochures, and displays. Plan and schedule calendar(s) based on
consultation, resolve calendaring conflicts, and arrange travel in
compliance with unit, university, and sponsor policies.Process and
monitor routine financial transactions, which may include
researching and resolving discrepancies.Maintain office supplies
and equipment; obtain vendor quotations, as needed. Coordinate
office moves. May serve as the point of contact for general
maintenance, health and safety, and other facility concerns within
the unit(s); report any incidents or potential safety problems to
appropriate representatives. Track completion of required
training.Maintain approved content on websites.May perform human
resources transactional support, e.g. time cards, I9s, and/or
faculty affairs support.May guide and train student and/or
contingent workers including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, and
reviewing work for quality and timeliness. * The job duties listed
are typical examples of work performed by positions in this job
classification and are not designed to contain or be interpreted as
a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned. EDUCATION &
EXPERIENCE (REQUIRED):High school diploma and three years of
administrative experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail. Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task. PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.*- Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $31.79 to $37.96 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources by submitting a
. Stanford is an equal employment opportunity and affirmative
action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, protected veteran status, or any other
characteristic protected by law.The job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned.
Keywords: Stanford University, Tracy , Administrative Associate 2, Administration, Clerical , Stanford, California
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