Project Manager

Company: Intelligence and National Security Alliance
Location: San Jose
Posted on: October 20, 2024

Job Description:

Do you enjoy creating job proposals and managing projects? Do you want to be a part of a dynamic and fast-paced environment that is challenging and exciting?As a Project Manager, you will have the opportunity to hone your project management skills by procuring, planning, coordinating, and executing typically 5 active HVAC Commercial construction projects with budgets ranging from $20M - $40M and 3 proposals in the pipeline. You will play a vital role in the bidding process and develop strong relationships to generate retention and new project opportunities. If you are project-focused and highly skilled in time management, please keep reading.Are You:PEOPLE FOCUSED AND A COLLABORATIVE TEAM PLAYER. You work well with others by inspiring and motivating your teams and instill a strong sense of confidence while holding everyone accountable.FLEXIBLE, ADAPTABLE AND TIMELINE DRIVEN. You switch gears quickly, juggle multiple priorities and personalities, and are ready to wear multiple hats. You show a high sense of urgency to get things done timely and accurately.ANALYTICAL AND LOVE SOLVING PROBLEMS. You always proactively dive into a situation with a "we'll figure this out together" attitude. You always listen to understand and analyze first and then communicate clearly and confidently.What You Will Do:Within the first 30 days and ongoing:

• Become familiar with the company's service mission, core values, culture, history, core services offered, and how Silicon Valley Mechanical (SVM) differentiates itself from competitors.
• Partner with a Project Manager (PM) and initially serve PE responsibilities to fully understand the needs of different projects and the expectations of SVM.
• Learn the SVM process to run financial reports, manage material costs, billings, and labor costs.
• Attend milestone reviews, monthly production meetings, pre-job, post-job meetings, and WIP meetings taking thorough notes and asking insightful questions as needed.Within 3 months and ongoing:
  • Shadow a senior PM or Project Executive (PX) to learn the estimating and bidding process and to learn the procedures to effectively communicate with the field team.
  • Begin to execute monthly/weekly cost reporting, process to run job cost summaries, and forecasting with supervision from a senior PM and direction from Finance Manager.
  • Communicate with the project Foreman for requests and feedback from the field and to check in on cost summary, labor hours, forecasts for remaining costs of equipment and material.
  • Attend and learn the process for executing successful kickoff meetings with engineering and the detailing team to discuss coordination with external partners, GCs, and the field team.Within 6 months and ongoing:
    • Be 100% proficient in understanding the PE role and begin to delegate tasks to PEs as a PM with supervision from a senior PM.
    • Manage, as the lead, 1 - 3 projects with the supervision of a senior PM or PX and continue to further understand financial reports and how to effectively schedule and manage each project.Within 12 months and ongoing:
      • Be fully independent in the PM role and learn the process for more complex projects and manage 3 - 5 projects with minimal supervision of a senior PM or PX.
      • At 18 months, continue to own the proposal process at 90% proficiency and continue to develop skills by asking insightful questions and applying feedback and learnings.
      • At 24 months, develop strong relationships with GCs and be involved in the negotiations with the supervision of a PX.Education, Skills & Experience:
        • Bachelor's degree in Mechanical Engineering, Construction Management, or related field required
        • 5+ years of experience as an HVAC Project Engineer or Project Manager or similar experience required
        • Proven experience managing small teams/building teams required
        • Demonstrates proficiency using estimating software, fastDUCT and fastPIPE highly preferred
        • Demonstrates an in-depth knowledge of AutoCAD, Revit, Bluebeam, and other design software a must
        • Proven ability to manage a diverse range of project budgets a must
        • Highly skilled in building relationships with customers a must
        • Outstanding ability to effectively communicate both verbally and in writing a mustCompensation & Company Benefits Include:This is a full-time exempt position. The compensation for this role is $115,000 - $130,000 annually and is based on experience and skillset.Health: Medical / Dental / Vision / Life & Disability Insurance / FSAWell-Being: Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive BreakroomFinancial Wellness: Deferred Compensation Plan/ 401k w/ Employer Contribution / Employee Referral Bonus / "Positive Pulse"Community Investment: Volunteer Opportunities / Team Building Activities / Employee ActivitiesPhysical Requirements:As a Project Manager in the Mechanical Contracting Industry, there are certain physical requirements you should be aware of. These requirements ensure that you are capable of performing the necessary tasks safely and effectively. Reasonable accommodations may be provided to qualified applicants who may not be able to fulfill certain aspects of the role. The key physical requirements for this role are outlined below:
          • This role may involve physical activity including walking, standing, and driving while moving around the office and visiting construction sites.
          • This role may be required to lift equipment, materials, or tools up to 50 lbs.
          • This role may be required to work at elevated heights and in various work conditions when overseeing installations and other project processes.
          • This role may be required to navigate through confined spaces such as mechanical rooms, crawlspaces, or attics.
          • This role may require reviewing and interpreting architectural drawings, schematics, blueprints, and other technical documents related to HVAC projects.
          • This role may work in various environments, including construction sites, commercial buildings, etc.
          • This role may require the use of personal protective equipment (PPE) during job walks and site visits.Who We Are:At Silicon Valley Mechanical, we specialize in design-build commercial HVAC, plumbing, and service/maintenance, including 24-hour emergency services. We take pride in being industry experts and promoting a collaborative culture that encourages our team to work together to achieve common goals.Our 210,000-square-foot office and fabrication facility is a testament to our dedication to design and execute projects with the utmost success and quality. We constantly strive to increase efficiency by utilizing the latest 3D design and manufacturing technology to detail and fabricate ductwork, piping, and pre-skidded equipment.At SVM, we believe that our team members are our most valuable asset and truly lead and support one another with an employee-first mentality. We believe in creating an environment that our employees can lean on, knowing they have the support of their team, manager, and executive leadership to tackle any job. Our mission is to provide trusted service through a consistent and exceptional experience at every level. We believe in creating a warm and welcoming atmosphere where our team members can thrive. We value work-life balance and encourage our team to live a balanced life that includes doing the right thing, staying curious, and working collaboratively. We foster an inclusive environment where everyone's unique perspectives and contributions are appreciated.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.
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Keywords: Intelligence and National Security Alliance, Tracy , Project Manager, Executive , San Jose, California