Executive Assistant to CEO at AI Music Startup

Company: Bloom Talent
Location: San Francisco
Posted on: November 9, 2024

Job Description:

Seed-funded AI music startup backed by well-known names in the industry is looking for an Executive Assistant to support their CEO. This is an exciting opportunity to be a part of an early-stage, 4 person team and be exposed to innovative and creative projects! Proactively support the CEO across his startup and various endeavors through calendar management, inbox triaging, meeting support and prep, and travel planning. Someone with a 24/7 mentality and superb organizational skills to keep track of multiple tasks and switch between them seamlessly. This role is a remote role, preference for someone based on EST timezone. 110-140K+ DOE + equity, benefits stipend, and flexible PTO.
Responsibilities:

• 
  
• Manage inbox, triage communications, and respond on behalf of the CEO.
  
• Schedule and coordinate meetings and logistics across various endeavors.
  
• Prepare for meetings, draft updates, and create presentation decks.
  
• Coordinate complex travel arrangements, including booking multiple flights and managing last-minute changes.
  
• Establish and manage processes, and delegate projects to relevant team members such as accountants and partners.
  
• Represent the executive when necessary.
  
• Schedule interviews and provide preparation support for candidate meetings.
  
• Assist with office-related tasks, including finding office space and fostering a positive work culture.
  
• Provide light personal support, including appointments, bill processing, and rent management.
  
  Qualifications:
  
  • 
    
  • 3+ years of relevant experience as an Executive Assistant; ideally in an early-stage, fast-paced environment.
    
  • Ability to align with the executive's personality and working style.
    
  • Strong communication skills, both professional and casual, with a network that includes artists and pop culture figures.
    
  • Proactive, confident, and capable of managing the executive's activities and energy effectively.
    
  • Highly responsive, with the ability to handle tasks that may arise during evenings and weekends; maintains clear communication regarding availability.
    
  • Excellent organizational skills and adept at managing multiple tasks and context-switching efficiently.
    
  • Willingness to travel for business needs.
    
  • Proven ability to execute tasks effectively and see projects through to completion.
    
  • Familiarity with communication tools, such as WhatsApp, for internal coordination.
    
    
    *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
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Keywords: Bloom Talent, Tracy , Executive Assistant to CEO at AI Music Startup, Executive , San Francisco, California