AP Specialist (Contract)

Company: Anthropic Limited
Location: San Francisco
Posted on: November 13, 2024

Job Description:

About the role:
We are looking for an Accounts Payable Specialist to join our Finance team at Anthropic. In this role, you will take ownership of AP processes, systems, and reporting for both our US and international vendors. If you are looking for an opportunity to have a significant impact at our innovative AI company, come support the team making AI safe.
Responsibilities:

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• Oversee the complete vendor invoicing process, ensuring accurate vendor information, accurate accounting treatment and GL coding, sales tax / VAT treatment, and ensuring invoices are matched to the correct purchase orders (POs) in accordance with SLA timelines
  
• Monitor AP inbox to ensure invoices are routed to Zip HQ system correctly and timely and that all vendor inquiries are addressed in accordance with SLA timelines
  
• Ensure internal controls and procedures are followed and identify any discrepancies or unmitigated risks
  
• Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over AP processes. Proactively identify inefficiencies in the process and propose solutions.
  
• Review billing statements and follow-up with vendors as needed to ensure timely invoices and payments
  
• Participate in special projects, analysis, and ad-hoc tasks
  
  You may be a good fit if you:
  
  • 
    
  • Have 4+ years of experience in AP invoice processing in both the US and at least one international market
    
  • Experience at rapid-growth tech companies and designing AP processes to scale
    
  • Have the ability to prioritize and multitask in a fast-paced environment
    
  • Highly organized with a strong attention for detail
    
  • Have experience maintaining confidentiality and handling sensitive information
    
  • Have experience partnering with cross-functional teams, including legal, IT, tax, accounting and finance
    
  • Have strong communication skills with a customer-service orientation and ability to interact with all levels of the organization
    
    Strong candidates may have:
    
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    • Have experience with AP automation software including optical character recognition (OCR), robotic process automation (RPA) and electronic invoicing
      
    • Have experience with NetSuite and Zip HQ and proficiency with Google Suite and Microsoft Office
      
    • Have an accounting background
      
      Deadline to apply:None. Applications will be reviewed on a rolling basis.
      Compensation (USD):
      
      • 
        
      • This role is contract and the expected base pay for this role is $70 - $80/hour, 40 hours per week maximum. This role will be employed through our 3rd party talent partner.
        
        Role Specific Location Policy:
        
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        • While we currently expect all staff to be in one of our offices at least 25% of the time, this role is exempt from that policy and can be done remotely from anywhere in the US.
          
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Keywords: Anthropic Limited, Tracy , AP Specialist (Contract), Other , San Francisco, California