TEMPORARY PARKING AND TRANSPORTATION FINANCIAL PROGRAM MANAGER
Company: University of California Office of the President
Location: Oakland
Posted on: November 6, 2024
Job Description:
Apply for JobJob ID73182
LocationOakland
Full/Part TimeFull Time
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Job Posting
For UCOP internal applicants, please login to the internal
candidate gateway at: Job Title: Parking and Transportation
Financial Program ManagerJob #: 73182Position Base: Oakland, CAUC
OFFICE OF THE PRESIDENTAt the University of California (UC), your
contributions make a difference. A world leader producing Nobel and
Pulitzer Prize recipients with over 150 years of groundbreaking
research transforming the world. Choose a career where you can
leverage your knowledge, skills and aspirations to inspire and
support some of the greatest minds in the world, and those who will
follow in their footsteps. Working at the University of California
is being part of a unique institution, and a vibrant and diverse
community. At the University of California, Office of the
President, we propel our mission through impactful work locally, in
government centers and systemwide. We are passionate people,
serving the greater good.The University of California, one of the
largest and most acclaimed institutions of higher learning in the
world, is dedicated to excellence in teaching, research and public
service. The University of California Office of the President is
the headquarters to the 10 campuses, six academic medical centers
and three national laboratories and enrolls premier students from
California, the nation and the world. DEPARTMENT OVERVIEWThe
Business Resource Center (BRC) aims to build a strong foundation
for UCOP financial operations, allowing departments to focus on
their core duties. Our goal is to standardize procedures and
controls to ensure maximum service to departments, as well as
efficient, controlled and compliant transaction processing for
administrative functions. BRC staff strive to provide excellent
service while demonstrating accountability to stakeholders,
including the Regents and the public.POSITION SUMMARYThis is a
TEMPORARY position within our Temporary Office of the President
Staffing (TOPS) program (duration of 1+ years). We're excited to
introduce this new key position within our CAAP team: the Parking
and Transportation Financial Program Manager. This role is
essential in overseeing and optimizing UCOP's comprehensive parking
and transportation services.The Program Manager will be responsible
for the end-to-end management of this critical operational area,
including:
Budget development and financial
oversightAccounting and financial reportingVendor and supplier
relationship managementAdministration of employee payroll
deductionsEnsuring IRS tax compliance for transportation benefitsAs
a new role, the incumbent will be responsible for developing and
documenting internal and external procedures and making
recommendations for how the program can be improved. This position
demands a unique blend of financial acumen, operational expertise,
and a commitment to service excellence. The ideal candidate will
streamline processes, enhance program efficiency, and ensure
seamless experiences for UCOP community members utilizing parking
and transportation services.By joining our high-performing CAAP
team, the Parking and Transportation Financial Program Manager will
play a crucial role in supporting UC's mission through effective
resource management and innovative solutions in campus mobility.KEY
RESPONSIBILITIES35% Program Management
Oversee and manage daily operations
of the pre-tax commuter benefits program for the Office of the
President employees. Develop and maintain database to track
employee requests to add, change or discontinue benefits. Ensure
these requests are implemented timely and correctlyDevelop and
implement strategic plans to improve program efficiency and
effectiveness. Develop marketing plans, including program
highlights, commuter benefits management, and alternative and
sustainable transportation programsEstablish key performance
indicators and monitor program successCustomer Service and
Communications: Serve as primary point of contact for parking and
transportation inquiries. Develop and implement communication
strategies to inform UCOP community about services and changes.
Address and resolve complex customer issuesContinuous Improvement:
Stay informed about industry best practices and emerging trends in
parking and transportation management. Identify and implement
process improvements and innovative solutions. Lead change
management efforts related to program enhancementsSustainability
and Alternative Transportation: Promote and develop alternative
transportation options (e.g., carpooling, biking, public transit).
Collaborate with sustainability teams to align parking and
transportation programs with UC's environmental goals40% Financial
Management
Manage highly complex program budget,
including forecasting, tracking expenses, and revenue analysisApply
advanced financial services and accounting concepts to oversee
highly complex accounting processes related to parking and
transportation services. In addition, process supplier invoices,
and identify and process corrections to the general ledgerEnsure
accurate financial reporting and compliance with UC policies, IRS
regulations, and other laws and regulations that are associated
with parking/transportation benefitsPayroll and Benefits
Administration: Oversee employee payroll deductions for parking and
transit benefits. Manage the administration of pre-tax
transportation benefit programs. Coordinate with HR and payroll
teams to ensure accurate processingPrepare regular reports on
program performance, utilization, and financial status, including
monthly reports to program participants allowing them to track
usage. Conduct data analysis to identify trends and opportunities
for improvement. Present findings and recommendations to
leadershipApplies advanced financial services and accounting
concepts to perform highly complex technical analyses and
reconciliations15% Knowledge Management and Process Documentation
Develop, implement and maintain
comprehensive programmatic and financial transaction processes and
procedures, documenting both internal workflows and external
interactions in detail. This documentation serves as the foundation
for a streamlined, efficient program by:- Ensuring consistency and
continuity in operations- Facilitating knowledge transfer and
cross-training among team members- Enabling swift onboarding of new
personnel- Providing a clear audit trail for compliance purposes-
Identifying opportunities for process optimization and
automation10% Vendor and Contract Management
Manage relationships with parking
operators, transportation service providers, and technology
vendorsEngage Local Procurement to negotiate and administer
contracts, ensuring service level agreements are metEvaluate and
select new vendors as needed to support the programMINIMUM
QUALIFICATIONS
Mandatory Parking and/or
Transportation professional experienceAdvanced knowledge of
financial or accounting concepts, policies and procedures, as well
as related accounting and regulatory compliance
requirementsAdvanced knowledge of organization and systemwide
financial processes and procedures. UC or higher education
preferred, but equivalent experience in the private sector
qualifies Advanced skills in the use of Excel, including advanced
formulas, VLOOKUP, and pivot tables Analytical skills sufficient to
develop and implement financial data management and reporting
systems, including databasesStrong interpersonal skills and ability
to work effectively across the organization at all levelsSkills in
project management, leadership, and process re-designAdvanced
knowledge and understanding of internal control practices and their
impact on protecting University resourcesAdvanced leadership skills
to provide guidance, coaching and mentoring to professional and
support staff within the department and across the organization
Service orientation, ability to multi-task effectively in a varied,
high-volume environment, managing competing priorities; uses sound
judgment and decision making, critical thinking, creative problem
solving, and effective verbal and written communication skills.
Understands the importance of balancing compliance with service
excellence PREFERRED QUALIFICATIONS
Smartsheet experience preferred,
including the use of forms, automations, and project management
functionalities WORK EXPERIENCE
Minimum of 8 years of experience in
program and financial management related to parking and
transportation. EDUCATION
Bachelor's degree in related area
and/or equivalent experience/ training SPECIAL CONDITIONSThis
position is eligible for a hybrid work arrangement. The person
hired will be required to reside within California and will be
required to report to work onsite at UC's Office of the President
(UCOP) located in Oakland, CA.SALARY AND BENEFITSThe University of
California, Office of the President, is required to provide a
reasonable estimate of the compensation range for this role. This
range takes into account the wide range of factors that are
considered in making compensation decisions including but not
limited to experience, skills, knowledge, abilities, education,
licensure and certifications, and other business and organizational
needs It is not typical for an individual to be offered a salary at
or near the top of the salary grade for a position. The full salary
range shows the growth potential for this position,Job Title:
Financial Services Analyst 4Payroll Title: FINANCIAL SVC ANL 4Job
Code: 004629
Salary Grade: Grade 23PayScale/ budgeted hourly range: $42.58/hour
- $60.54/hour. Salary offers are determined based on final
candidate qualifications and experience. HOW TO APPLYPlease be
prepared to attach a cover letter and resume with your
application.APPLICATION REVIEW DATEThe position will be open until
filled.CONDITIONS OF EMPLOYMENTBackground Check Process: Successful
completion of a background check is required for this critical
position. Smoke Free Work Environment: The University of
California, Office of the President, is smoke & tobacco-free as of
January 1, 2014. August 2021 Update: The University of California
has issued a policy requiring employees to be fully vaccinated
against COVID -19 before physically accessing the University
location or programs. Upon hire into a UCOP position, you will be
provided detailed instructions on how to comply with this policy
including access to the COVID vaccination at no cost. New hires to
UCOP who work onsite or will come onsite for any activities at a
UCOP or other UC location must comply with this policy within 8
weeks after their start date. The policy allows for employees to
request approval for an exception or deferral. EEO STATEMENTThe
University of California, Office of the President, is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age or protected veteran status. The University
of California, Office of the President, strives to make this job
board accessible to any and all users. If you have comments
regarding the accessibility of our website or need assistance
completing the application process, please contact us at or email
the Human Resource Department at .
Keywords: University of California Office of the President, Tracy , TEMPORARY PARKING AND TRANSPORTATION FINANCIAL PROGRAM MANAGER, Professions , Oakland, California
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